SAP

SAP QM Guide: Automated Quality Notification Mails to Vendor / Supplier

This PDF document outlines the process flow for sending quality notification messages to vendors/suppliers regarding defects or issues found during quality inspection. The main sections covered are:

  • Process Flow: Details the typical process steps when defects are found during inspection – creating notifications, assigning tasks, sending emails via workflow.
  • Configuration Steps: Explains the SAP configuration required, including setting up notification types, configuring action box to enable sending emails, and authorization.
  • Sending Mail Process: Provides screenshots showing how users can select recipients, write a message, attach files and send the email alert to vendors/suppliers directly from the quality notification.

In summary, the document covers the end-to-end process and SAP configuration required to enable automatically sending email alerts to vendors/suppliers from quality notifications when defects or issues are found.

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SAP MM-SD and SD-FI Integration Points

The integration of SAP modules is essential for efficient business operations. This article explores the key touch points between Materials Management (MM), Sales and Distribution (SD), and Financial Accounting (FI).

Integration PointDescriptionKey Considerations for SAP Consultants
MM-SD
Sales OrderSD triggers the creation of a sales order, prompting MM to check material availability in stock or initiate procurement.Ensure consistent pricing and data across MM and SD.
DeliveryOnce a delivery is created in SD, MM ensures the correct goods are picked, packed, and shipped to customers.Automate delivery processes to minimize manual interventions and errors.
Stock UpdatesAfter goods issue in SD, MM updates inventory levels and triggers relevant accounting entries.Implement regular stock reconciliation to ensure accurate inventory records.
ReturnsWhen returns occur, MM and SD work together to manage reverse logistics and stock updates.Establish clear and efficient return procedures to ensure timely and accurate processing.
SD-FI
Revenue RecognitionSD provides data on sales transactions, enabling FI to recognize revenue and record relevant accounts receivable.Configure revenue recognition rules in FI to align with your accounting policies.
Customer InvoicingSD generates customer invoices, with FI managing accounts receivable and subsequent cash entries.Automate the invoicing process to ensure timely and accurate invoices are sent to customers.
Sales TaxSD calculates taxes like VAT, and FI ensures proper accounting and compliance with tax regulations.Configure tax codes and rates in FI to ensure accurate tax calculations and compliance.
Credit ManagementSD’s credit limits influence FI’s credit exposure and bad debt provisions.Implement robust credit management policies and procedures to minimize risk and bad debts.

Implications for SAP Consultants

SAP consultants can help businesses achieve seamless and efficient business processes by:

  • Maintaining consistent and accurate master data across MM, SD, and FI.
  • Thoroughly testing end-to-end processes to identify and resolve any integration issues.
  • Encouraging cross-functional training to foster better understanding and collaboration between MM, SD, and FI teams.
  • Continuously optimizing MM-SD and SD-FI processes to enhance efficiency, reduce manual interventions, and boost productivity.
  • Staying abreast of SAP updates and advancements.

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SAP PM Maintenance Order Cycle User Manual: Introduction and Key Process Steps

This document provides a user manual for creating and processing maintenance orders in SAP. It covers the end-to-end steps for creating different types of maintenance orders, planning materials and operations, releasing and technically completing the orders, and settling and closing the orders.

Key maintenance procedures covered in this document are:

  • Creating Maintenance Orders from Notifications
    • Steps to create maintenance orders from breakdown, corrective, and preventive notifications
    • Linking notification types to order types
    • Entering order header data, operations, materials, account assignment
    • Saving notification with order
  • Material Planning and Issue from Stores
    • Selecting materials with special stock indicator
    • Viewing reservation number against components
    • Budget checking during order save
  • Releasing Maintenance Orders
    • Releasing order to REL status
    • Allows material issue, services, operation confirmation
  • Confirming Operations
    • Steps to confirm operation completion and actual durations
    • Status updates to CNF and PCNF
  • Technically Completing Orders
    • Setting order to TECO status
    • Entering settlement rule and reference date/time
    • Allows financial postings still
  • Settling Maintenance Orders
    • Steps to settle order costs to cost center
    • Carried out periodically or for single orders
  • Closing Maintenance Orders
    • Setting order to CLSD status
    • Indicates order is fully complete
  • Creating Maintenance Orders Directly
    • Creating orders without notifications
    • Generating notification along with order
  • Appendix
    • Lookup tables for common fields like planner groups, work centers, PM activity types

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SAP S/4HANA QM: Quality Notification Processing User Manual

This PDF document provides an overview of the quality notification processing in SAP, with a focus on the following key steps:

  • Creating a quality notification
  • Recording defects
  • Assigning and completing tasks,
  • Carrying out QM activities,
  • Adding notification data,
  • Completing the notification, and understanding notification processing considerations.

The document walks through the menu paths and transaction codes for creating notifications, outlines the screens and fields for entering defect, task, and activity data, and provides guidance on processing notifications from creation to completion. Key sections cover defect recording, task management, performing QM activities, adding header and item data, closing notifications, and considerations for notification processing such as releasing, adding new items/tasks, and task completion.

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SAP Activate Methodology in S/4HANA: Complete Overview Document

This PDF document provides an overview of SAP Activate, which is SAP’s implementation methodology for S/4HANA projects.

The document starts by providing background on the evolution of SAP products over time, from the initial R/1 system in the 1970s to the current S/4HANA platform. It then discusses the benefits and key characteristics of SAP Activate methodology.

The core elements of SAP Activate are then covered – Methodology, Tools, and Content. The methodology provides prescriptive guidance for project teams. Tools include configuration, testing, project management etc. Content refers to best practice business processes and configurations.

Key topics covered in the document are:

  • Evolution of SAP:
    • SAP R/1 system,
    • SAP R/2 system,
    • SAP R/3 System,
    • my SAP,
    • SAP ERP – ERP Central Component (ECC)
    • SAP Business Suite
    • SAP S/4 HANA
  • HANA Platform
  • SAP business suite 4 HANA
  • Fiori
  • SAP Fiori design principles
  • Benefits of SAP Activate
  • Key Characteristics of SAP Activate
  • SAP Quality principles
  • Elements of SAP Activate
  • Anatomy of SAP Activate Methodology Implementation Roadmap
  • Phases
  • Transition Scenarios
  • Methodologies, Tools and Content
  • Project Management workstream
  • Phases;  Discover, Prepare, Explore, Realize, Deploy Run

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GST Configuration in SAP S4HANA: Complete Guide

GST is a comprehensive indirect tax system implemented in India. All businesses need to obtain a GST Identification Number (GSTIN) and configure GST in their ERP system.
This PDF document provides a comprehensive guide for configuring GST in SAP S/4HANA step-by-step following the IMG menu path. Key configurations covered include business place, condition types, account keys, G/L accounts, account determination, tax procedure definition and assignment.
List of steps covered in the document are:

  1. Activate business place and define business places for company codes.
  2. Define access sequence for GST condition types.
  3. Create condition types for input and output GST – CGST, SGST, IGST.
  4. Define transaction tax account keys for input and output GST accounting.
  5. Create G/L accounts to post GST amounts.
  6. Do account determination to map G/L accounts to tax account keys.
  7. Define tax calculation procedure with condition types, access keys, calculation steps.
  8. Assign GST tax procedure to India in SAP.

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SAP CO: End User Manual Sample for Cement Industry

This document [132 Pages PDF] provides an overview of key SAP Controlling processes and transactions for end users in the cement industry. It covers essential day-to-day Controlling activities required for cost tracking, reporting, and management decision making. The manual is intended to serve as a hands-on reference guide for Controlling trainers to educate cement company users on utilizing SAP functionality.

Following list of processes are covered with step-by-step instructions and screenshots in this document:

  • Maintenance of Master Data
    • Cost Center
    • Cost Center Group
    • Profit Center
    • Profit Center Group
    • Cost Element
    • Cost Element Group
    • Activity Type & Activity Type Groups
    • Posting Keys
    • Document Type
  • Costing Process
    • Planning Process
      • Cost Center Planning
      • Internal Order Planning
      • Manufacturing Cost Center Planning
      • Product Cost Planning
      • Activity Type Planning
      • Cost Element Planning
      • Standard Cost Estimation for Products
    • Actual Processing
      • Internal Order Actual Calculation
      • Overhead Cost Calculation
      • Actual Cost Calculation
    • Period End Closing Transactions
  • Reports
    • Cost Centers Report
    • Internal Orders Report

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A Comprehensive Guide to Setting Up Business Partners in SAP

This document provides a comprehensive guide on setting up Business Partners in SAP.

What is a SAP Business Partner?

A SAP Business Partner is a central repository for data about an organization, person, or group with which a company has a business interest. Business Partners can be used for a variety of business transactions, such as sales, purchases, and payments. They can also be assigned multiple roles, such as sold-to party and ship-to party.

The Use of Business Partners in SAP

The main uses of Business Partners in SAP are:

  • Improved data accuracy and consistency: By storing all business partner data in a single location, SAP Business Partners can help to improve data accuracy and consistency across all applications.
  • Reduced data redundancy: SAP Business Partners can help to reduce data redundancy by allowing the addition of roles to an existing partner instead of creating new data entries.
  • Improved process efficiency: SAP Business Partners can help to improve process efficiency by providing a single point of reference for all business partner data. This can help to reduce the time and effort required to complete business transactions.
  • Enhanced compliance: SAP Business Partners can help to enhance compliance by providing a central repository for data that is required for regulatory reporting.

How to Set Up SAP Business Partners (Customization-Configuration Guide)

The guide provides a step-by-step approach to setting up SAP Business Partners. The following are some of the key steps involved:

  1. Select relevant roles for Business Partners.
  2. Assign number ranges for Business Partners.
  3. Integrate customers and vendors with Business Partners.
  4. Configure field settings for Business Partners.
  5. Customize Customer Vendor Integration (CVI).

Other Key Notes from Document:

The key takeaways from this document are:

  • The Business Partner functionality is recommended for new SAP implementations.
  • The guide provides a structured approach to setting up Business Partners.
  • The document touches upon the importance of number ranges and their synchronization between Business Partners, customers, and vendors.
  • The document provides a step-by-step approach with screenshots, making it a valuable resource for SAP consultants and users.

Overall, this document is a valuable resource for anyone who wants to learn more about SAP Business Partners or how to set them up in SAP. It is well-written and informative, and it provides a step-by-step approach that can be easily followed.

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SAP S/4 HANA Finance New Asset Accounting Depreciation Guide

This document provides an overview of the changes and enhancements in the New Asset Accounting module in SAP S/4 HANA Finance, specifically focusing on depreciation.

The New Asset Accounting module in SAP S/4 HANA Finance replaces the classic Asset Accounting found in ECC 6.0. One of the key changes in the New Asset Accounting module is the introduction of a new depreciation program, FAA_Depreciation_Post, which posts pre-calculated planned values. This is a shift from the ECC 6.0 approach where depreciation was calculated in real-time.

The new functionality is consistent across both S/4 HANA OP Edition 1709 and S/4 HANA Finance OP Edition 1503. Other changes in the New Asset Accounting module include:

  • Planned depreciation is now updated with each master record change and every posting to the asset.
  • The depreciation run now posts these pre-calculated values.
  • Journal entries are updated at the asset level in financial accounting.
  • Period-end closing can be executed even if there are errors on individual assets.
  • The depreciation run screen (transaction code AFAB) has undergone changes, including options to run depreciation for multiple company codes and a new tab to display details of the last depreciation run.
  • The document also discusses the depreciation posting rules in New Asset Accounting, including the removal of the “Smoothing” option.

The document provides a structured approach to understanding the enhancements in the New Asset Accounting module in SAP S/4 HANA Finance, with a focus on depreciation.

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SAP QM: End Users Guide to Daily Tasks

This document is a training manual for Quality Management (QM) in SAP ERP for end users. It provides instructions on various tasks related to quality management, including raw material inspection, in-process inspection, final inspection, and creating quality notifications. Here’s a summary of the key points from the document:

  1. Raw Material Inspection: The document provides a step-by-step guide on how to inspect raw materials using transaction code QA32. It includes instructions on how to enter inspection results and make a usage decision to move the material from inspection stock to the appropriate stock.
  2. In-Process Inspection: This section explains how to conduct an in-process inspection using the same transaction code (QA32), but with a different inspection lot origin.
  3. Final Inspection: The final inspection process is also explained using QA32, with a different inspection lot origin.
  4. Quality Notifications: The document outlines different types of quality notifications and when to use them. It also provides instructions on how to create manual quality notifications for defective parts using transaction code QM01.
  5. Calibration (Internal and External): The document provides instructions on how to perform internal and external calibration of instruments using transaction codes QA32 and IW28, respectively.
  6. Quality Info Record: This section explains how to create a quality info record using transaction code QI01. This record is used to manage the relationship between a vendor and a material.
  7. Master Data – Quality Plan: The document provides instructions on how to create and change a quality plan for raw materials, finished materials, and in-process materials using transaction codes QP01 and QP02.
  8. Activating Inspection Type: The document ends with instructions on how to activate an inspection type using transaction code QM08.

The document also includes various reports related to quality management, such as the QM Notification Report, QM Inspection Request, and Notification Task Status Report. It also explains how to handle customer return part inspection, create an inspection request, and manage an inspection lot status.

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